Internal Fleet Management App for Cost & Process Optimization

A public sector organization implemented an Internal Fleet Management Application to address high operating costs, poor record management, and security risks. Built using Microsoft Power Apps, the solution enabled centralized fleet control, improved reporting, and measurable operational savings.

About the Client

The solution was developed for a public sector organization managing an internal vehicle fleet, with a need for improved cost control, transparency, and operational oversight.

Challenge

The organization faced several operational challenges related to fleet management:

– High and insufficiently controlled operating costs
– Inconsistent and inefficient record management
– Elevated security risks due to limited system visibility
– These issues limited management insight and hindered effective decision-making.

Our Solution

Comtrade System Integration developed an Internal Fleet Management Application using Microsoft Power Apps. The solution centralized fleet data and enabled structured monitoring of vehicles and usage through a unified digital platform.

Key solution elements included:

– Power Apps–based fleet management application
– Centralized data entry and management
– Automated and customized reporting

Results & Benefits

The implemented solution delivered clear operational improvements:
– Reduced operational costs
– Improved fleet visibility and management
– Enhanced reporting accuracy and availability

Project Goals Achieved

– Implementation of a Power Apps–based fleet solution
– Improved cost control mechanisms
– Standardized and improved reporting

Key Numbers

20+ cars managed
10+ customized reports
€1.2K monthly savings in work hours